STATE OF OKLAHOMA
OKLAHOMA LOTTERY COMMISSION
OFFICIAL MINUTES

March 18, 2014
Date
The Oklahoma Lottery Commission, established pursuant to the provisions of the Oklahoma Education Lottery Act, Sections 701 et seq. of Title 3A of the Oklahoma Statutes, held its regularly scheduled meeting March 18, 2014 at 1:30 p.m.  The Meeting was held in the Conference Room of the offices of the Oklahoma Lottery Commission at 3817 North Santa Fe Avenue, Oklahoma City, Oklahoma.  In compliance with the Open Meetings Act, 25 O.S. ¤ 301 et seq., the agenda for this meeting was posted at the main and side building entrances, in addition to the main internal office window of the Centennial Business Building at 3817 North Santa Fe Avenue, Oklahoma City, Oklahoma on March 17, 2014 at 8:00 a.m. and was mailed or hand delivered to the offices of the Board members on March 14, 2014 and was posted to the website on March 17, 2014.  The agenda is attached as Exhibit A.
AGENDA ITEM 1: 
CALL TO ORDER.  Vice-Chairperson James Orbison called the meeting to order 1:30 p.m.  The roll of Board members was called to establish quorum. 
Board members present were:	James Orbison; 
George R. Charlton, Jr.;
R. Deane Wymer;
Cindy Ball;
Charlotte Edwards. 
Board members absent were:	Blake Virgin;
William Paul.
Based on the result of the roll call, a quorum was declared present by the Chair.
Others in attendance were: Rollo Redburn, Executive Director; Lyn Martin-Diehl, Assistant Attorney General; and Nikki Phipps, Board Assistant.  Others present were: Jay Finks; Mary Martha Ford; Scott Moulton; Greg Fields; Bryan Colbert; and John Hayes.
AGENDA ITEM 2: 

ANNOUNCEMENT OF FILING OF REGULAR MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETINGS ACT. The Chair called upon Ms. Phipps to verify that proper public notice was made with regard to the March 18, 2014 regular meeting, in accordance with the Open Meetings Act.  Ms. Phipps verified that all necessary steps had been taken to remain in compliance with the Act.  



AGENDA ITEM 3: 

READING AND APPROVAL OF MINUTES. (Exhibit B) Mr. Charlton moved that the reading of the minutes of the December 3, 2013 Regular Meeting be waived and approved as published and distributed.  The motion was seconded by Mr. Wymer.  The Chair ordered a roll call with the following results:
ROLL CALL VOTE:	Ms. Ball			Abstain
Mr. Wymer		Yes
Ms. Edwards		Yes
Mr. Orbison		Yes
Mr. Charlton		Yes
THE RESULT WAS FOUR VOTES IN THE AFFIRMATIVE AND ONE ABSTAINED.  
THE MOTION PASSED.
AGENDA ITEM 4: 

EXECUTIVE DIRECTORÕS REPORT: Mr. Redburn gave an oral presentation regarding Commission activities; Poker Pick; UAT testing; new Internal Control Systems and automated drawing systems; and the lotteryÕs newest family of games. No action was taken.

AGENDA ITEM 5: 

LEGISLATIVE UPDATE.  (Exhibit C) Mr. Redburn gave an oral presentation regarding active Bills that could affect the lottery. No action was taken.

AGENDA ITEM 6: 

REPORT OF AUDIT & FINANCE COMMITTEE. Mr. Wymer offered an oral report regarding the Lottery CommissionÕs current financial standing. No action was taken.

AGENDA ITEM 7: 

DISCUSSION AND POSSIBLE ACTION REGARDING THE BUDGET / FINANCIALS FOR THE OKLAHOMA LOTTERY COMMISSION. (Exhibit D) Mr. Redburn gave an oral presentation regarding the lotteryÕs current and upcoming fiscal year budgets. No action was taken.

AGENDA ITEM 8: 

DISCUSSION AND POSSIBLE ACTION REGARDING LOTTERY COMMISSION RULE CHANGES. (Exhibit E) A motion was made by Ms. Edwards and seconded by Ms. Ball to adopt the lotteryÕs Self-Exclusion Program (SEP) rules, as presented.  The Chair ordered a roll call with the following results:

ROLL CALL VOTE:	Ms. Ball			Yes
Mr. Wymer		Yes
Ms. Edwards		Yes
Mr. Orbison		Yes
Mr. Charlton		Yes
THE RESULT WAS FIVE VOTES IN THE AFFIRMATIVE AND NONE OPPOSED.  
THE MOTION PASSED.
AGENDA ITEM 9: 

DISCUSSION AND POSSIBLE ACTION REGARDING CONTRACT RENEWALS: 

a. A motion was made by Ms. Edwards and seconded by Mr. Charlton to approve the Scientific Games International renewal contract as presented for the next contract year.  The Chair ordered a roll call with the following results:
ROLL CALL VOTE:	Ms. Ball			Yes
Mr. Wymer		Yes
Ms. Edwards		Yes
Mr. Orbison		Yes
Mr. Charlton		Yes
THE RESULT WAS FIVE VOTES IN THE AFFIRMATIVE AND NONE OPPOSED. 
THE MOTION PASSED.
b. A motion was made by Ms. Ball and seconded by Mr. Charlton to approve the Office of Management and Enterprise Services renewal contract as presented, appending that the amount not exceed $30,000 for the next contract year.  The Chair ordered a roll call with the following results:
ROLL CALL VOTE:	Ms. Ball			Yes
Mr. Wymer		Yes
Ms. Edwards		Yes
Mr. Orbison		Yes
Mr. Charlton		Yes
THE RESULT WAS FIVE VOTES IN THE AFFIRMATIVE AND NONE OPPOSED.  
THE MOTION PASSED.
c. A motion was made by Ms. Edwards and seconded by Mr. Charlton to approve the Attorney General renewal contract as presented, appending that the amount not exceed $35,000 for the next contract year.  The Chair ordered a roll call with the following results:
ROLL CALL VOTE:	Ms. Ball			Yes
Mr. Wymer		Yes
Ms. Edwards		Yes
Mr. Orbison		Yes
Mr. Charlton		Yes
THE RESULT WAS FIVE VOTES IN THE AFFIRMATIVE AND NONE OPPOSED.  
THE MOTION PASSED.
d. Mr. Redburn pointed out this was the final renewal on the lease contract and that staff has contacted the State to investigate the LotteryÕs options regarding office space. A motion was made by Mr. Wymer and seconded by Ms. Ball to approve the 38th & Santa Fe Company renewal contract as presented, appending that the amount not exceed $160,000 annually.  The Chair ordered a roll call with the following results:
ROLL CALL VOTE:	Ms. Ball			Yes
Mr. Wymer		Yes
Ms. Edwards		Yes
Mr. Orbison		Yes
Mr. Charlton		Yes
THE RESULT WAS FIVE VOTES IN THE AFFIRMATIVE AND NONE OPPOSED.  
THE MOTION PASSED.
e. Mr. Redburn pointed out this was the final renewal on this contract and that staff would be developing options for the Board to consider. A motion was made by Ms. Edwards and seconded by Mr. Charlton to approve the Cole and Reed renewal contract as presented, appending that the amount not exceed $40,000 for the next contract year.  The Chair ordered a roll call with the following results:
ROLL CALL VOTE:	Ms. Ball			Yes
Mr. Wymer		Yes
Ms. Edwards		Yes
Mr. Orbison		Yes
Mr. Charlton		Yes
THE RESULT WAS FIVE VOTES IN THE AFFIRMATIVE AND NONE OPPOSED.  
THE MOTION PASSED.
f. A motion was made by Mr. Wymer and seconded by Mr. Charlton to approve the HBC CPAÕs and Advisors renewal contract as presented, appending that the amount not exceed $30,000 for the next contract year.  The Chair ordered a roll call with the following results:
ROLL CALL VOTE:	Ms. Ball			Yes
Mr. Wymer		Yes
Ms. Edwards		Yes
Mr. Orbison		Yes
Mr. Charlton		Yes
THE RESULT WAS FIVE VOTES IN THE AFFIRMATIVE AND NONE OPPOSED.  
THE MOTION PASSED.
g. A motion was made by Ms. Edwards and seconded by Ms. Ball to approve the Hudson Alley Software, Inc. renewal contract as presented, appending that the amount not exceed $50,000 for the next contract year.  The Chair ordered a roll call with the following results:
ROLL CALL VOTE:	Ms. Ball			Yes
Mr. Wymer		Yes
Ms. Edwards		Yes
Mr. Orbison		Yes
Mr. Charlton		Yes
THE RESULT WAS FIVE VOTES IN THE AFFIRMATIVE AND NONE OPPOSED.  
THE MOTION PASSED.
AGENDA ITEM 10: 
NEW BUSINESS.  No new business. 

AGENDA ITEM 11: 

ADJOURNMENT.  The Board adjourned by general consent. 

OFFICIAL MINUTES: 
The action taken by the Oklahoma Lottery Commission on the items for consideration after motion duly made and seconded has been noted herein and made a part of these minutes. The Board caused the entire proceeding of the meeting, excepting any executive sessions, to be recorded on a digital audio recording device to be retained as a record in the office of the Board. 
Exhibits are A through E.
Minutes Approved by Board of Trustees on June 17, 2014.


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Lottery Commission Minutes
March 18, 2014