STATE OF OKLAHOMA
OKLAHOMA LOTTERY COMMISSION
OFFICIAL MINUTES

June 21, 2016
Date

The Oklahoma Lottery Commission, established pursuant to the provisions of the Oklahoma Education Lottery Act, Sections 701 et seq. of Title 3A of the Oklahoma Statutes, held its regularly scheduled meeting June 21, 2016 at 1:30 p.m.  The Meeting was held in the Conference Room of the offices of the Oklahoma Lottery Commission at 3817 North Santa Fe Avenue, Oklahoma City, Oklahoma.  In compliance with the Open Meetings Act, 25 O.S. ¤ 301 et seq., the agenda for this meeting was posted at the main and side building entrances, in addition to the main internal office window of the Centennial Business Building at 3817 North Santa Fe Avenue, Oklahoma City, Oklahoma on June 20, 2016 at 11:00 a.m. and was sent electronically to the offices of the Board members on June 17, 2016 and was posted to the website on June 20, 2016.  The agenda is attached as Exhibit A.

AGENDA ITEM 1: 

CALL TO ORDER.  Chairperson David Ostrowe called the meeting to order at 1:30 p.m.  The roll of Board members was called to establish quorum. 
Board members present were:	
David Ostrowe;
R. Deane Wymer;
Matthew Felty;
James Orbison;
Jack Sherry;
George R. Charlton, Jr.
Board members absent were:	Nevyle Cable.

Based on the result of the roll call, a quorum was declared present by the Chair.
Others in attendance were: Rollo Redburn, Executive Director; Sandy Balzer, Assistant Attorney General; and Nikki Gabbert, Board Assistant.  Others present were: Jay Finks; Mary Martha Ford; Greg Fields; Audra Eccles; Scott Moulton; John Hayes; Chris Cup; William McAdaragh; and Bryan Colbert.

AGENDA ITEM 2: 

ANNOUNCEMENT OF FILING OF REGULAR MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETINGS ACT. The Chair called upon Ms. Gabbert to verify that proper public notice was made with regard to the June 21, 2016 regular meeting, in accordance with the Open Meetings Act.  Ms. Gabbert verified that all necessary steps had been taken to remain in compliance with the Act.


AGENDA ITEM 3: 

READING AND APPROVAL OF MINUTES. (Exhibit B) Mr. Charlton moved that the reading of the minutes of the March 21, 2016 Special meeting be waived and approved as published and distributed.  The motion was seconded by Mr. Orbison.  The Chair ordered a roll call with the following results:
ROLL CALL VOTE:
Mr. Ostrowe		Yes
Mr. Wymer		Yes
Mr. Felty		Yes
Mr. Orbison		Yes
Mr. Sherry		Yes
Mr. Charlton		Abstain
THE RESULT WAS FIVE VOTES IN THE AFFIRMATIVE, NONE OPPOSED AND ONE 
ABSTAINED. THE MOTION PASSED.

AGENDA ITEM 4: 

EXECUTIVE DIRECTORÕS REPORT. Mr. Redburn gave an oral presentation regarding Commission activities:
* Legislative update;
* Lottery in Motion System (LIMS);
* Walmart impact.

AGENDA ITEM 5: 

REPORT OF AUDIT & FINANCE COMMITTEE. Mr. Orbison offered an oral report regarding the Lottery CommissionÕs current financial standing. No action was taken.

AGENDA ITEM 6: 

DISCUSSION AND POSSIBLE ACTION REGARDING THE HOLDING OF AN EXECUTIVE SESSION, PURSUANT TO TITLE 25 O.S. ¤ 307 B.1, AS RELATED TO THE EXECUTIVE DIRECTOR OF THE COMMISSION.
Agenda item 6 was stricken from the agenda.

AGENDA ITEM 7: 

DISCUSSION AND POSSIBLE ACTIONS REGARDING EXECUTIVE SESSION. 
Agenda item 7 was stricken from the agenda.

AGENDA ITEM 8: 

SALES / REVENUE UPDATE. Mr. Finks, Director of Marketing & Administration, gave an oral presentation regarding lottery sales:
* FY16 Oklahoma education contribution;
* FY16 instant and jackpot game sales;
* FY16 Daily game and gross sales;
* FY17 revenue and budget review.

AGENDA ITEM 9: 

DISCUSSION AND POSSIBLE ACTION REGARDING LOTTERY COMMISSION FY'2017 BUDGET. Mr. Orbison moved to amend the budget by adding $2.3 million for a back-office system update and $350,000 for marketing/advertising of the lottery and improving lottery messaging to policy-makers. The motion was seconded by Mr. Wymer.  The Chair ordered a roll call with the following results:
ROLL CALL VOTE:
Mr. Ostrowe		Yes
Mr. Wymer		Yes
Mr. Felty		Yes
Mr. Orbison		Yes
Mr. Sherry		Yes
Mr. Charlton		Yes
THE RESULT WAS SIX VOTES IN THE AFFIRMATIVE AND NONE OPPOSED. 
THE MOTION PASSED.
Mr. Charlton moved to approve the newly adjusted budget. The motion was seconded by Mr. Sherry.  The Chair ordered a roll call with the following results:
ROLL CALL VOTE:
Mr. Ostrowe		Yes
Mr. Wymer		Yes
Mr. Felty		Yes
Mr. Orbison		Yes
Mr. Sherry		Yes
Mr. Charlton		Yes
THE RESULT WAS SIX VOTES IN THE AFFIRMATIVE AND NONE OPPOSED.  
THE MOTION PASSED.
AGENDA ITEM 10: 

NEW BUSINESS.  No new business. 

AGENDA ITEM 11: 

ADJOURNMENT.  The Board adjourned by general consent. 
OFFICIAL MINUTES: 
The action taken by the Oklahoma Lottery Commission on the items for consideration after motion duly made and seconded has been noted herein and made a part of these minutes. The Board caused the entire proceeding of the meeting, excepting any executive sessions, to be recorded on a digital audio recording device to be retained as a record in the office of the Board. 
Exhibits are A through B.
Minutes Approved by Board of Trustees on August 16, 2016.

Lottery Commission Minutes
June 21, 2016